DO NOT Make These 8 Mistakes 78% Of Companies Make

When operating your On-site Fitness Center.


onsite fitness center

DON’T Make These Mistakes.

#1) DO NOT let your fitness equipment be a liability for your Company.


When your fitness facility has 4 or more people using the fitness facility daily.  

You have a commercial fitness center.  

When you have a commercial fitness facility

you need to do regular equipment preventive maintenance.


The main reason is to keep your fitness machines working properly in SAFE order.   You must make sure your fitness equipment is ALWAYS in good & safe working order.  If you have a broken fitness machine you need to quickly place an out-of-order and DO NOT USE sign on the machine.  

Warning the next user to stay away from this broken machine until it has been repaired.

#2) DO NOT get burned by the local fitness equipment service technician.


One of the biggest problems for a commercial fitness facility is the hired fitness equipment technician.  Since the fitness industry does not have a legal certification license for fitness equipment techs.  


It is your responsibility to hire the right technicians to maintain and repair your fitness equipment properly. When your machines become dangerous because they are in dis-repair, it is YOUR problem.  Not the fitness techs.

The problem is the local fitness tech makes money selling you replacement parts.  

Your staff has no idea what repair parts cost or what preventive maintenance is actually NEEDED to Prevent break-downs.  

This is where you might get burned.

A fitness tech could tell you your treadmill needs a new drive motor on your treadmill when actually you only need your electronics repaired.  Once the electronics are repaired your drive motor will work perfect again.   But how are you supposed to know this?

We call it the Fox guarding the Hen House.  It is not in the techs best interest to perform Outstanding Preventive Maintenance.  To be certain your Gym machines and their parts, last as long as possible.

When you RENT your Health Club quality gym equipment.   It is now in our best interest to perform Outstanding Preventive Maintenance to make sure OUR machines and their parts last as long as possible.  

Because we have to pay for it.  NOT YOU!

#3) Do Not purchase the fitness equipment your Business needs.

Commercial fitness equipment depreciate’s by about 70% in just 2 years.  PURCHASING or Leasing the fitness equipment for your business is not an. . . ‘APPRECIATING ASSET’.

Renting Fitness Equipment is different than Leasing. . .Read Why.

#4)  Do Not think your manufactures warranty covers the preventive maintenance and parts replacement.

When you purchase or lease your fitness equipment your warranty will say something like this.  You get 2 years of parts replacement and 1 year of labor included in your purchase price.   But when you read the small print you realize the labor included is only to REPLACE a defective part within the warranty period.  And it does not include the regular preventive maintenance YOU are required to perform to keep your Gym equipment up to par.

If you have a breakdown and call in the manufacture’s tech to fix the problem.   They will ask you for your maintenance records to show you have been doing regular maintenance.  If you cannot provide these records then you will get the usual reply.

“Your warranty is VOID because you have not been doing regular maintenance on your equipment.”

Be aware that it is YOUR equipment and YOUR responsibility.  Not the manufacture that sold-leased you the fitness equipment.

#5) Do Not purchase a service/maintenance contract that does not cover the cost of the repair parts.

When you try to do it right and hire a Company to do the regular preventive maintenance on your fitness equipment.  You still have a problem.  If your maintenance contract does not include FREE replacement parts then you have set yourself up to get overcharged for replacement parts when a gym machine breaks down.

Maintenance companies make most of their money selling you expensive replacement parts for your fitness equipment.  So the company you are paying to prevent your equipment from breaking down.  Has an incentive to sell you more replacement parts.

#6) Do Not put less than full Commercial grade, (Health Club quality), gym equipment inside your fitness facility.    

We see this all the time.  An onsite fitness center purchases light commercial or residential quality fitness equipment.  The reason they do this is because the cost to purchase commercial grade fitness machines is very expensive.  If you read the small print in the warranty it will say this equipment is not for use in a commercial Gym that is used more than 4 hours a day.

When you provide Commercial Health Club quality you don’t have to worry about it.


When a user gets hurt on a non Commercial grade machine all the liability becomes yours.

You can’t take the fitness equipment sales person’s word for it.


#7) Do Not neglect the proper cleaning of the treadmills and your other cardio machines.

This TIP here is the difference between Outstanding Preventive Maintenance and Not-Outstanding.

Your cardio machines need the plastic shell covers removed on every preventive maintenance visit.  Because all the dust and dirt that has built up inside the machines stick to the electronics, chains and bearings.  And must be removed with a vacuumed.

When your Cardio machines are running they create an electromagnetic current that sucks all the dust from the air into the machine mechanisms.  This dust clings to the electronics and eventually will cause the electronics to burnout causing equipment break downs.

Especially important is to tip the treadmill on its side and vacuum out the dust and dirt built up underneath the treadmills.   This dirt will get under the treadmill running belt and increase the friction and shorten the life spam of your treadmill.

When your fitness equipment technician shows up to do a preventive maintenance without a vacuum, you know you are in for trouble.

#8) DO NOT forget to teach your employees, residents, or guests, that use the fitness center, to do a simple safety evaluation every time they use the fitness facility.

This very important process can be easily performed with a simple sign placed around the fitness center.

“If you Notice a broken machine please place an out-of-order sign on it and notify management.  

Thank you for helping us keep our fitness center SAFE for everybody.”

The best option is to have a couple out-of-order signs hanging on a wall hook so they are easily available for any user to place it on a machine to raise the red flag.   Letting the users police the fitness center to help your management stay on top of potential liability problems is a SMART strategy.

out of order


Now what do you think about Fitness Equipment as a Monthly Service?

Keep it EASY.  Pay a simple month to month service fee and get everything you want without

the hassles and hidden costs of ownership.


Do Not make these 8 mistakes.

REQUEST Your onsite fitness center assessment.

This message is approved by the Rent Fitness Equipment Company.

steve paterson

Steve Paterson

Steve Paterson here, and I want you to send me an email and lets start a discussion to see how I can help your Company.

Call Me 877-736-8348